Workshop, Breakout and Demo Sessions for the NAPCP Canadian Commercial Card and Payment Conference
The 2017 Canadian Commercial Card and Payment Conference will feature four different types of sessions. General Sessions will bring all conference attendees together to kick off each day. Breakout Sessions are "traditional" sessions that feature speaker-led presentations followed by time for questions and answers. Provider Breakout or Demonstration Sessions are offered by industry providers eager to showcase their knowledge and products to current and prospective clients. And Roundtable Discussion Sessions are less presentation-based and more geared toward the sharing of ideas and insight.
Click here to view last year's conference programme (PDF). Also, follow the NAPCP on Twitter (@NAPCP_org) and keep tabs on #NAPCPCanada17 for conference news and updates.
|An End-User Perspective: Getting the Most Out of Your Commercial Card Program
Moderated by: Katie Beatty, Community Engagement Specialist, NAPCP
Join us for an exciting panel discussion where we will examine viewpoints on how to leverage commercial card best practices in this evolving and fast-changing industry. From P-Cards to One Cards to ePayables, the Commercial Card industry is constantly offering new products and solutions to help create a more streamlined and efficient program. Organizations are continuously on the hunt for solutions that can offer faster reconciliation, process cost savings and efficiency.
Join the panel as they discuss these and other Commercial Card topics, such as:
- compliance and control best practices
- efficiencies and cost savings
Have a specific question for the panel? During the discussion, the panel would like to invite the attendees to ask live questions. You will have the opportunity to ask your question aloud during that time. You can also submit your question(s) in advance by emailing Katie Beatty at: email@example.com.
|Expansion – Picking the Low-Hanging Fruit
Presented by: Louise Guigue, CPA, CGA, Manager, Financial Services Systems & Disbursements, NAV CANADA
Is it possible to expand your Purchasing Card program without implementing new payment solutions or technologies? Are you working for the program instead of the program working for you? Is your A/P department still paying small-dollar invoices? To effectively expand your Purchasing Card program, you must start at the bottom by capturing spend that is costing you more than the “Total Due” amount.
Join Louise as she guides you through an interactive session where you will leave with the ability to:
- identify new areas of spend that you can include in your P-Card program
- analyze your current invoices to continue steady expansion growth
- identify new payment solutions that may be beneficial to your program
- expand your program into different department programs (relocation programs, etc.)
- find the right balance between expanding and controlling the progradiscuss examples of “Low-Hanging Fruit” with your peers
|Hitchhikers Guide to Travel Management 101
Presented by: Annemarie Reininger, Managing Director, A.Reininger Consulting
A Hitchhikers Guide to Managed Travel 101: Is corporate travel a new category that you have just inherited to manage? Are you a little overwhelmed with the complexity of this unique category? Are you confused with all of the industry acronyms such as OBT, LRA, ATP and the vast number of supplier stakeholders? In this session, we will bring some clarity to those new to managing corporate travel.
Annemarie will discuss:
- general clarity and understanding of terms and acronyms commonly used within the corporate travel arena
- an overview of the key stakeholders that make up the corporate travel supply chain
- basic fundamentals for setting up Corporate Travel
|NAPCP Intro and Research Roundup
Moderated by: Katie Beatty, Community Engagement Specialist, NAPCP
As part of its core mission, the NAPCP sponsors research and publishes timely and relevant white papers, survey results and other documents. Collaborating with our partners, we undertake these projects to support Commercial Card and Payment professionals working in the trenches, and the providers who serve them. During this session, we will walk you through our website to ensure that you are utilizing the tools and resources that the NAPCP offers, such as but not limited to:
- Canadian resource landing page
- eNetworking and Global User Groups
- shared samples
Then we will discuss key findings from our most recent surveys including:
- NAPCP 2016 Global Salary Survey Report
- Trends in Commercial Card Program Management - NAPCP & TSYS
- Payment Industry Evolution Survey - NAPCP & Capital One
Because the NAPCP is committed to advancing Commercial Card and Payment professionals and industry practices worldwide, we encourage open discussion and participation during the session.
|P-Cards as a Contract Management Tool
Presented by: Doug Doucette, Instructor, Mount Royal University
Check payments are made for low-value items to many suppliers. The use of P-Cards can remove small value contracts from the contract management process. This frees up contract management staff for the more critical and difficult contracts. Also, for example, the process cost of a $50 purchase is the same as a $50,000 purchase. The process cost can exceed the value of the item being acquired (e.g., the cost to acquire a $50 ink cartridge may exceed $100). One study estimated the process-cost of the traditional process ranges from $50 to $200/transaction. West Virginia implemented a P-Card program for fiscal year 2014 which netted the State between $17.6 million and $102.2 million in cost avoidance savings.
Doug will discuss:
1. The process can be costly and inefficient. It has been estimated that the P-Card process will produce efficiency savings ranging from 55% to 80% of the traditional process cost. An NAPCP evaluation found typical savings resulting from P-Card usage are $63 per transaction. P-Cards use streamlines the process, allowing businesses to buy goods and services in a timely manner, reduce transaction costs, track expenses, take advantage of supplier discounts, reduce or redirect staff in the purchasing and/or accounts payable departments, and reduce or eliminate the need for petty cash.
2. Contract management is growing in importance because:
- more business is done through contracts than in the past
- increase in the value of each individual contract
- greater complexity of contracts with the emergence of outsourcing, partnering and rapid technological advancement
- heightened focus on corporate compliance (i.e., shareholders and legislators demanding sound business practices)
- insufficient resources assigned to manage the growing need for contract management
3. Contract management should achieve:
- reduced cost of goods and services
- decreased risk of non‐compliance to contracts
- lower administrative costs for managing contracts
4. The use of P-Cards can significantly reduce the complexity and overhead costs associated with contract management. We can free up staff for the more critical contracts. This is accomplished by doing a spend analysis of existing contracts. Depending on the organization, simply rank contracts by value. Often the number of contracts and the associated value are inversely proportional. In other words, there may be many small-dollar contracts but fewer large contracts. If the contracts under a selected value, say $10-20k, are dealt with by P-Cards, we can remove those contracts from the standard contract management process.
|Picking Up the Check: Identifying Opportunities in Payables
Presented by: Lilia Tanjuakio, MBA, Director, Finance, Deloitte
Payments professionals are becoming increasingly creative as departments usher in new technologies to streamline processes and maximize the value of their card programs. Deloitte used creative approaches to transition into programs that have allowed for greater card spend, increased compliance, control and maximum spend visibility.
By adopting internal systems and expense management tools, Deloitte is able to continuously identify new opportunities, achieve unprecedented success in areas such as travel and entertainment (T&E) and focus on forward-looking initiatives.
The key to Deloitte’s success has been its unique approach to identifying opportunities within payables. Through a combination of creative thinking and automation, the Firm has increased controls, transparency, compliance and card spend. Lilia will discuss:
- creative ways to increase card spend to maximize program rewards and reimbursements
- tactics to encourage program compliance
- management ideas for exploring potential payment opportunities and new technologies
- guidelines for ensuring seamless program transitions through clear top-down communication
|Revamping Your P-Card Program to Improve Compliance and Reduce Risk
Presented by: Rita Orsatti, Accounts Payable Manager, Sinai Health System, Mount Sinai Hospital
Compliance, controls, communication and codes are typically deemed “scary” words in the Commercial Card industry, but not anymore! Over the past few years, Mount Sinai Hospital has revamped its mature P-Card program turning those “scary” words into helpful tools that helped them gain 99 percent compliance from their cardholders by using the 5 “R’s.” Attendees will leave with knowledge to:
- analyze current data to create realistic profiles based on organizational activity and cardholder spend history
- create a solid communication strategy based off of cardholder profiles and considering corporate culture
- audit effectively by using reports to strategically highlight potential policy violations
- create infraction codes when auditing expense statements to capture data used to spot and correct cardholder mistakes
- use all of the above to evolve your program and be sure to revisit on an ongoing basis to ensure your program continues to balance improving compliance with satisfying business needs
Provider Breakout or Demonstrations
Coming Soon! Please check back regularly for updates!
Roundtable Discussion Sessions
Coming Soon! Please check back regularly for updates! Topics might include:
- B2B Acceptance
- Cardholder Training, Communications
- Elements of an Effective Travel Policy
- Implementation of Virtual Card/ePayables
- Integration and Automation of Expense Reporting
- Strategies for Control and Compliance