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NAPCP Commercial Card and Payment Conference:
P-Card, Travel Card, ePayables

Make Your Case for Attendance

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Make the Case for Attending the 2018 Annual Conference!

Download and adapt this sample letter to make your case in writing.

As you know, Commercial Card and Payment programs make sense in any economy. But now more than ever, you just can’t afford to miss this opportunity to learn, share and take back new ideas to impact your organization’s financial outlook. 

If you need senior management approval for travel and training expenditures, consider developing a proposal to make the case for attending the 19th Annual NAPCP Commercial Card and Payment Conference in San Diego, California! Want to make your case in writing? Adapt our sample letter to give to management.

When you move transactions to P-Cards, you can save enough money to fund your entire trip to the conference. Share the chart below with your manager.

Follow the steps below to secure management approval, or download and adapt this sample letter to management.

Prepare Before You Meet with Management

List your department’s current initiatives or goals such as cutting costs, streamlining processes, reducing fraud and abuse, expanding programs, implementing new audit procedures, bringing more visibility to your program, and overcoming specific challenges.

Initial breakout session information will be available on the NAPCP conference website in November and updated regularly until the conference in April. Once the sessions are listed, identify those sessions that relate to your goals and initiatives. In the meantime, share the 2017 conference program and a list of attending organizations.

Convert Dollars to Purchasing Card Transactions

Did you realize that each transaction moved to a P-Card purchase represents an average savings of $70? If you are an NAPCP member, you could pay for your registration with 14 new transactions, a three-night Harrah's Southern California Hotel stay with 8, and a $300 flight with just 4 new P-Card transactions.

At the conference you will learn from experts how to improve and expand your Commercial Card and Payment program and this knowledge will pay for itself! See the chart below for a few more examples.

NAPCP Activity

# of transactions you need to move to P-Card

Annual NAPCP Membership



Annual Conference (regular registration rate for members)



Certified Purchasing Card Professional (CPCP)application fee



Regional Forum



Total number of transactions you need to move to P-Card: 29


Prepare a List of Benefits

Demonstrate to your manager how your how attendance can make an impact to your organization,
for example:

  • Get practical solutions to complex problems
  • Investigate real-world case studies
  • Analyze best practices and industry trends
  • Network with other Commercial Card and Payment professionals
  • Hear from powerful industry speakers and thought-leaders
  • Earn points toward CPCP eligibility and recertification requirements
  • Discuss relevant topics with colleagues
  • Meet product and solutions providers in the Exhibit Hall
  • Meet multiple solutions providers in free and no-pressure one-on-one meetings
  • Discover new approaches to standard situations

You can read about more benefits here.

Show How You Can be a Force for Positive Change

Articulate to your manager how you can benefit your organization by bringing the knowledge gained from conference attendance back to the office. At the conference, you will learn successful methods and best practices from leaders in the Commercial Card and Payment industry, and then apply these methods in multiple situations when you return. After the conference, you can download presentations from most of the educational sessions, allowing you to bring the knowledge back to your colleagues and management for the benefit of all in your organization.


Don't Just Take Our Word for It! Share Testimonials from 2017 Attendees

"It was great to see industry benchmarks and best in class metrics. The multiple financial institutions were also great at showing their products - to see what is available to clients."

 "This was my second year . . . I came back to work fired up." 

"Very good topics: the expansion of the P-Card from just a purchase mechanism to an enabler to a payment tool seems to be where the industry is going and there were some sessions that hit on this directly and it was good to see (understand and learn). Some basic P-Card 101 stuff was also good to see/hear - validates some of the programs, policies, etc. we have in place."

"I found a lot of valuable information from the sessions that were put on by NAPCP members that spoke on their experience with their P-Card programs."

"Being a new person at the conference, I liked that everyone in this field was so willing to share their phone numbers to help you after the conference."

Please contact us if you have any questions or need assistance communicating with management.


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Certified Purchasing Card Professional Credential 
The next application due date is April 28, 2018 to take the 
exam during the June 2018 testing period

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