NAPCP Custom Page for 2016 NAPCP Annual Conference
April 11-14, 2016
Use this page to plan your participation at the 17th Annual NAPCP Conference. It's your one-stop resource that provides information on complimentary conference registration, exhibit hall details, hotel reservations, paid registrations and all things conference.
Complimentary Conference Registration
NAPCP receives a total of (X) complimentary conference passes. The pass is *full conference access and can be used by employees or clients and/or prospects
*exception is Members' Only event held on Wednesday, April 13; this event is for paying NAPCP members only, not complimentary subscribers
Step 1: Identify who will be using the pass
Step 2: Download the registration spreadsheet. Input the required information and save.
Step 3: Upload the spreadsheet at the bottom of the page and submit. Step 3 needs to be completed by March 8, 2016.
Once the spreadsheet is submitted, Kara Austrum with the NAPCP will send each individual the link to register complimentary. Uploading this spreadsheet DOES NOT complete their conference registration. It is important for individuals to register themselves to ensure accurate information and preferences while at the conference.
Discount Conference Registration (November Incentive Promotion)
NAPCP took advantage of the exhibit hall November 1 incentive which entitles you to a full access conference pass at a $400 discount.
The discount registration can be used by whomever, whenever. The individual will need to register themselves through the website registration system. They will first need to sign into their NAPCP profile to register. If they do not have a profile, they need to set up a complimentary account here.
Once registered, the individual will enter promotion code: 16ACNOVINC at time of check out, deducting $400 from the registration fee.
The code does not expire but is available for a one time use. It can be used starting as early as October 1, 2015 and as late as April 13, 2016. Click here for a schedule of rates and registration periods.
Paying Conference Registrations
All who wish to attend the conference in a paying capacity, will need to register themselves through the website registration system opening October 1. Rates apply based on an individuals' NAPCP membership status and time of registration (view registration rates).
If you are responsible for registering and paying for colleagues or clients please contact Myra Smith. She will send you a separate invoice for the bulk registration fees dependent on current registration rates and their membership status. Contact Myra Smith at Myra_smith@napcp.org or (952) 549-1880 x4.
Important Dates to Keep You on Track
Click here for a downloadable / printable PDF with important dates and deadlines
Check out the conference schedule for details on daily activities here.
The NAPCP posts the attendee organizations for your review. Beginning November 2015, the NAPCP will post the organization list monthly and then bi-monthly come February 2016. Come November, click here to view attending organizations.
Over the last 4 years, the average attendance has been 600. This includes all speakers, exhibitors, sponsors and attendees. The breakdown is 60% are end-users, 40% are providers. This translates to approximately 360 end-users and 240 providers.
Hotel Information and Reservations
The Tampa Marriott Waterside Hotel & Marina is the venue for the 2016 conference. The NAPCP has negotiated a conference group discount rate of $189 per night, plus tax. This rate is available until March 8, 2016. Check out all hotel details here and take advantage of the online booking system to make hotel reservations direct with the Tampa Marriott.
Exhibit Table Selection *NAPCP has table #X
NAPCP has (1) exhibit table measuring 6' in total length. Beginning January 2, 2016, routing for table selection will begin. Priority for selecting is first given to year-round partner sponsors, followed by history of sponsorship at the conference over time, followed by date of exhibit contract received. Routing goes one by one.
Exhibit and Provider Breakout or Demonstration Service Kit
Exhibitor, Provider Breakout or Demonstration and Sponsors' Logistics Page
Click here to find all you need for the following:
- Exhibit table order forms (electrical, internet, AV equipment)
- Shipping of exhibit material
- Exhibit Hall Rules & Regulations (tabletop only)
- Exhibit Hall set up and tear down times
- Exhibit Hall schedule
Provider Breakout or Demonstration Session
Contracts, titles and descriptions are due by January 29, 2016 to be included in the conference printed program. Description received after January 29 are not guaranteed to be included in the program rather will be included in the printed conference addendum, received by all attendees. Click here to download the session template. Complete and submit to Kara Austrum.
These sessions take place on Tuesday, April 12 and Wednesday, April 13. The NAPCP will supply the presentation room, seating for attendees, screen, projector, podium, microphone, remote clicker, AV cart and internet. The NAPCP will NOT supply a laptop. Speakers must supply their own laptop or presentation device. Also, if presenting on a device other than a laptop, ex: Surface, iPad, etc...it is HIGHLY recommended the speaker bring their own doggle (adapter) to connect to the projector. The NAPCP provides VGA connectors from device to projector.
The NAPCP does not need to see the presentation deck prior to the conference and presentations can be created on one's own power point slide template.
The NAPCP advertises in the printed program as well as printed signage outside the meeting room that these sessions are for end-users only. It is the responsibility of the presenting company to monitor who is in their session. The NAPCP and session hosts are not responsible for monitoring attendance. All provider conference attendees are identified as Provider on their name badge.
Date & Time of Provider Breakout or Demonstration Session
Session will be on Wednesday, April 13 from 11:30 a.m. - 12:15 p.m. in Meeting Room 8 located on the 3rd floor.
Testing Dates & Times (to test your presentation and internet connectivity if needed)
Monday, April 11: 12:00–6:00 p.m. Room TBD (Kara will update)
Tuesday, April 12: 7:00–10:00 a.m. Rooms TBD (Kara will update)
Wednesday, April 13: 7:00–10:00 a.m. Rooms TBD (Kara will update)
Conference Attendee Appreciate Gifts
Please consider donating an attendee appreciation gift (received by end-users only). These gifts will be drawn on Wednesday, April 13 at 8:45 a.m.before the morning General Session. Sponsoring companies will be recognized on projection screens and by the emcee. Ideas include: Gift cards, electronics, gadgets, etc...If you plan to contribute an appreciation gift, please contact Kara Austrum at Kara_austrum@napcp.org
Advertisement in 2016 NAPCP Global Provider Directory
If you plan to advertise in the Global Provider Directory, please have all print ready artwork, logo and listing information to the NAPCP no later than February 5, 2016. Please complete the contract
as well as the logo & listing form
and send to firstname.lastname@example.org
. To view the 2015 Global Provider Directory, please click here
Frequently Asked Questions
Check out FAQ's for answers explaining exhibit table selection, demonstration time slots and all other questions pertaining to provider participation at the conference.
Kara Austrum, Meetings & Events Manager
(952) 546-1880 ext. 7