PNC Custom Page for 2015 NAPCP Annual Conference
Grand Hyatt San Antonio
San Antonio, Texas
April 13-16, 2015

Use this page to plan your participation at the 16th Annual NAPCP Conference. This page is specific to PNC. It's your one-stop resource that provides information on complimentary conference registration, exhibit hall details, Product & Technology Demonstration details, Educational Breakout session details, hotel reservations, paid registrations and all things conference. 
 
Complimentary Conference Registration Status: Comp spreadsheet received on 2.27.15. Complete. Thank you. 
PNC receives a total of (8) complimentary conference passes (1 pass with your exhibit table contract, 1 pass with your Educational breakout session, 2 passes with your Silver level year-round sponsorship 1 pass with your Product & Technology Demonstration session (even though PNC will not conduct a demo session, Kara will honor that pass and 3 with your Silver partnership pick one option. The pass is *full conference access and can be used by company employees or company clients and/or prospects
 *exception is Members' Only event held on Wednesday, April 15; this event is for paying NAPCP members only, not complimentary subscribers

Step 1
: Identify who will be using the pass 
Step 2: Download the registration spreadsheet. Input the required information and save.
Step 3: Upload the spreadsheet at the bottom of the page and submit. Step 3 needs to be completed by March 6, 2015.
 
Once the spreadsheet is submitted, the NAPCP will send each individual the link to register complimentary. Uploading this spreadsheet DOES NOT complete their conference registration. It is important for individuals to register themselves to ensure accurate information and preferences while at the conference.

Discount Conference Registration (Incentive Promotion)
PNC took advantage of the exhibit hall October 1 early incentive which entitles you to a full access conference pass at a $400 discount. 
 
The discount registration can be used by whomever, whenever. The individual will need to register themselves through the website registration system found here. They first need to sign into their NAPCP profile to register. If they do not have a profile, they will need to set up an account here.

Once registered, the individual will enter promotion code: 14PSOCTINC at time of check out, deducting $400 from the registration fee. 

The code does not expire but is available for a one time use. It can be used starting as early as today and as late as April 15, 2015. Click here for a schedule of rates and registration periods.
 

Multiple Conference Registrations
If you are responsible for registering and paying for (3) or more colleagues or clients click here to enter their information.  We will send you a separate invoice for the bulk registration fees dependent on current registration rates and their membership status. Contact Jessica Dressel at jessica_dressel@nacp.org or (952) 549-1880 x4 with any questions.

 
Important Dates to Keep You on Track
Click here for a downloadable / printable PDF with important dates and deadlines
 
Overall Conference Agenda
Check out the conference schedule for details on daily activities here.
 
Hotel Information and Reservations
The Grand Hyatt San Antonio is the venue for the 2015 conference. The NAPCP has negotiated a conference group discount rate of $215. This rate is available until March 16, 2015. Check out all hotel details here and take advantage of the online booking system to make hotel reservations direct with the Grand Hyatt San Antonio.

Who's Attending
The NAPCP posts the attendee organizations for your review. It is updated monthly and then 
bi-monthly starting in March. Click here and scroll down to the "See Attending Organizations" icon.

Expected Attendance
Over the last 4 years, the average attendance has been 600. This includes all speakers, exhibitors, sponsors and attendees. The breakdown is 60% are end-users, 40% are providers. This translates to approximately 360 end-users and 240 providers. 

Exhibit Table Selection
PNC has 1 exhibit table measuring 6' in total length. Your exhibit table number is #18.
The final exhibit hall diagram will be published the beginning of March. 

Exhibit and Demonstrator Service Kit
Downloadable / printable service kit to prepare for the conference
 
Exhibitor, Demonstrator and Sponsors' Logistics Page
Click here to find all you need for the following:
Product & Technology Demonstrations Status; Informed by Greg PNC will not conduct a demo 
Contracts, titles and descriptions are due by January 30, 2015 to be included in the conference printed program. Description received after January 30 are not guaranteed to be included in the program rather will be included in the printed conference addendum, received by all attendees. Click here to download the demonstration template. Complete and submit to Kara Austrum

The NAPCP will supply the demonstration room, seating for attendees, screen, projector, podium, microphone, remote clicker, AV cart and internet. The NAPCP will NOT supply a laptop. The presenter must supply his / her own laptop. 

The NAPCP does not need to see the presentation deck prior to the conference. Please have the PowerPoint deck created in Widescreen format.

Follow these steps to set-up a 16:9 Slide:

Open New Power Point Presentation or existing Template 
Single Click on ‘ Design ‘  Tab > Double Click Page Setup
Select ‘ On-screen Show (16:9) under "Slides sized for:” Drop down window  > Click OK
Every slide added or created within this presentation will now be 16:9  

The NAPCP advertises in the printed program as well as printed signage outside the meeting room that these sessions are for end-users only. It is the responsibility of the demonstrating company to monitor who is in their session. The NAPCP and session hosts are not responsible for monitoring attendance. All provider conference attendees are identified as Provider on their name badge. 
 
Dates & Times of Product & Technology Demonstrations
Tuesday, April 14 starting at 10:30 a.m. with the last demonstration starting at 4:15 p.m.
Wednesday, April 15 starting at 10:30 a.m. with the last demonstration starting at 3:45 p.m.
Demonstrating companies will be provided their date, time slot and presentation room approximately one month prior to the conference. 

Educational Breakout Session
You receive a 45 minute educational breakout session. Your contact for that session is Terri Brustad. Terri_brustad@napcp.org. Please have your completed session title, description and key takeaways to Terri by January 30, 2015 to ensure you are included in the conference printed program.

Click here to download the template for completion. As a reminder, this session is open to all at the conference. You may have whomever speak / conduct the session but this session allots you one complimentary pass. The NAPCP will review the content to make sure it is educational. The NAPCP will supply the power point deck template to be used to build the presentation. 

Dates & Times of Partner Educational Breakout Sessions
Tuesday, April 14 starting at 10:30 a.m. with the last session starting at 4:15 p.m.
Wednesday, April 15 starting at 10:30 a.m. with the last session starting at 3:45 p.m.

You will be provided date, time slot and presentation room approximately one month prior to the conference. 

2nd Day General Session Sponsorship
PNC is sponsoring the second day General Session on Wednesday, April 15 from 8:45 a.m. - 10:15 a.m. PNC receives up to 5 minutes at the podium to speak to the audience and promote PNC's dedication to advancing the commercial card industry. PNC has the opportunity to play a promotional video, introduce the keynote speaker and provide attendees with a promotional PNC giveaways and / or collateral. Please work with Kara Austrum on details. 

Conference One-on-One Meetings Status: PNC will not participate this year
Please provide the name and contact information of a PNC representative for end-users to reach out to and set up One-on-One meetings while at the conference.The NAPCP will provide the room name and location of your meeting room. 

Conference Attendee Appreciate Gifts
Please consider donating an attendee appreciation gift. These gifts will be drawn on Wednesday, April 15 at 8:45 a.m.before the morning General Session. Sponsoring companies will be recognized on projection screens and by the emcee. Ideas include: Gift cards, electronics, gadgets, etc...If you plan to contribute an appreciation gift, please contact 
Kara Austrum at kara_austrum@napcp.org

Advertisement in 2015 NAPCP Global Provider Directory; Status: Purchased logo & listing; Form Submitted; Complete
If you plan to advertise in the Provider Directory, please have all print ready artwork, logo and listing information to the NAPCP no later than February 6, 2015. Please complete the contract as well as the logo & listing form and send to kara_austrum@napcp.org. To see your recent advertisement, please click here.  

Frequently Asked Questions
Check out FAQ's for answers explaining exhibit table selection, demonstration time slots and all other questions pertaining to provider participation at the conference.
 
NAPCP Contact
Kara Austrum, Meetings & Events Manager
kara_austrum@napcp.org
(952) 546-1880 ext. 7

When your spreadsheet is complete, choose the file and hit submit.