April 13-16, 2015
Use this page to plan your participation at the 16th Annual NAPCP Conference. This page is specific to Company. It's your one-stop resource that provides information on complimentary conference registration, exhibit hall details, Product & Technology Demonstration details, hotel reservations, paid registrations and all things conference.
Complimentary Conference Registration
Company receives a total of (X) complimentary conference pass. The pass is *full conference access and can be used by company employees or company clients and/or prospects
*exception is Members' Only event held on Wednesday, April 15; this event is for paying NAPCP members only, not complimentary subscribers
Step 1: Identify who will be using the pass
Step 2: Download the registration spreadsheet. Input the required information and save.
Step 3: Upload the spreadsheet at the bottom of the page and submit. Step 3 needs to be completed by March 6, 2015.
Once the spreadsheet is submitted, the NAPCP will send each individual the link to register complimentary. Uploading this spreadsheet DOES NOT complete their conference registration. It is important for individuals to register themselves to ensure accurate information and preferences while at the conference.
Discount Conference Registration (Incentive Promotion)
company took advantage of the exhibit hall October 1 early incentive which entitles you to a full access conference pass at a $400 discount.
The discount registration can be used by whomever, whenever. The individual will need to register themselves through the website registration system found here. They first need to sign into their NAPCP profile to register. If they do not have a profile, they will need to set up an account here.
Once registered, the individual will enter promotion code: 14PSOCTINC at time of check out, deducting $400 from the registration fee.
The code does not expire but is available for a one time
use. It can be used starting as early as today and as late as April 15, 2015. Click here for a schedule of rates and
Multiple Conference Registrations
If you are responsible for registering and paying for (3) or more colleagues or clients click here to enter their information. We will send you a separate invoice for the bulk registration fees dependent on current registration rates and their membership status. Contact Jessica Dressel at email@example.com or (952) 549-1880 x4 with any questions.
Important Dates to Keep You on Track
Click here for a downloadable / printable PDF with important dates and deadlines
Overall Conference Agenda
Check out the conference schedule for details on daily activities here.
Hotel Information and Reservations
The Grand Hyatt San Antonio is the venue for the 2015 conference. The NAPCP has negotiated a conference group discount rate of $215. This rate is available until March 16, 2015. Check out all hotel details here and take advantage of the online booking system to make hotel reservations direct with the Grand Hyatt San Antonio.
Exhibit and Demonstrator Service Kit
Exhibitor, Demonstrator and Sponsors' Logistics Page
Click here to find all you need for the following:
- Exhibit table order forms (electrical, internet, AV equipment)
- Shipping of exhibit material
- Exhibit Hall Rules & Regulations (tabletop only)
- Exhibit Hall set up and tear down times
- Exhibit Hall schedule
Product & Technology Demonstrations
Contracts, titles and descriptions are due by January 31, 2015 to be included in the conference printed program. Description received after January 31 are not guaranteed to be included in the program rather will be included in the printed conference addendum, received by all attendees. Click here to download the demonstration template. Complete and submit to Kara Austrum.
Demonstration sessions take place on Tuesday, April 14 and Wednesday, April 15. The NAPCP will supply the demonstration room, seating for attendees, screen, projector, podium, microphone, remote clicker, AV cart and internet. The NAPCP will NOT supply a laptop. The presenter must supply his / her own laptop.
The NAPCP does not need to see the presentation deck prior to the conference.
The NAPCP advertises in the printed program as well as printed signage outside the meeting room that these sessions are for end-users only. It is the responsibility of the demonstrating company to monitor who is in their session. The NAPCP and session hosts are not responsible for monitoring attendance. All provider conference attendees are identified as Provider on their name badge.
Dates & Times of Product & Technology Demonstrations
Tuesday, April 14 starting at 10:30 a.m. with the last demonstration starting at 4:15 p.m.
Wednesday, April 15 starting at 10:30 a.m. with the last demonstration starting at 3:45 p.m.
Demonstrating companies will be provided their date, time slot and presentation room approximately one month prior to the conference.
Frequently Asked Questions
Check out FAQ's for answers explaining exhibit table selection, demonstration time slots and all other questions pertaining to provider participation at the conference.
Kara Austrum, Meetings & Events Manager
(952) 546-1880 ext. 7