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In Purchasing Card Programs, Over-Control Means Under-Utilization and Reduced Process Savings

In P-Card Programs, Over-Control Means Under-Utilization and Reduced Process Savings

Organizations today may be over-controlling their Purchasing Card programs to the point of under-utilization and at the detriment of process savings. NAPCP Annual Conference speakers, demonstrators, exhibitors and the industry’s leading providers discuss best practices for finding the right balance.

March 26, 2012—Industry studies have repeatedly demonstrated that Purchasing Card (P-Card) fraud/misuse is not the epidemic problem that some believe it to be. Yet, some end-user organizations go overboard, front-loading so many restrictions that cardholders become frustrated and revert to costly, traditional purchase-to-pay processes.

How can the Commercial Card and payment industry reverse the propensity to over-control a program? Education. "The NAPCP understands that well-informed practitioners, management and auditors collectively help an organization develop an effective control environment that supports program optimization," says the NAPCP’s Lynn Larson, manager of education. "P-Cards offer protections (e.g., liability waiver insurance, chargeback rights, dispute process, etc.) that most payment methods do not. Through a balanced mix of systemic and detective controls and a targeted audit program, an organization can encourage usage and maximize the value proposition inherent in P-Card programs."

Educational offerings on P-Card controls and auditing measures are always popular. At the NAPCP 13th Annual Commercial Card and Payment Conference, April 16–19, 2012, in Atlanta, Georgia (http://www.napcp.org/2012), attendees can choose from a variety of sessions, hot topic discussions and product & technology demonstrations and workshops. Here is a sampling of conference content:

Educational Sessions

  • Controls: Structuring Your Card Program to Achieve Security and Audit Compliance,
    Ammone Phimvongsa, Relationship Manager, First National Bank of Omaha
  • I Bought a Boat with the Credit Card You Gave Me! How to Detect Workplace Credit Card Abuses, Erich Heneke, Mayo Clinic
  • Quantified Controls for a P-Card Audit, Christine Salas-Dorantes, CPCP, Johnson County, Kansas

"Attendee Choice" Hot Topic Discussions

These open discussion topics were chosen via registrant poll (conducted February 2012)

  • Auditing, sponsored by Fifth Third Bank
  • Fraud, Misuse and Abuse, sponsored by J.P. Morgan

Product and Technology Demonstrations

  • Continuous Monitoring for Card Programs: Lessons Learned for Fraud, Compliance and Cost Reduction presented by Oversight Systems
  • Continuous Monitoring of Purchasing Card Transactions presented by CaseWare RCM Inc.

Pre-Conference Workshops

  • P-Card Program Management with instructor Lynn Larson, CPCP, NAPCP Education Manager
  • How to Use Excel Pivot Tables for Auditing and Data Analysis with instructor Maggie Clarke, CPCP; Process Improvement Audit Supervisor, State of Georgia

The NAPCP is expecting hundreds of attendees from the public and private sectors, interested in the educational sessions, product and technology demonstrations, and a vibrant Exhibit Hall filled with leading solutions providers. In addition to a roundtable discussion session, attendees will be able to participate in interactive "hot topic discussions" and Q&A periods built into every session.
Organized networking events include receptions in the Exhibit Hall, an NAPCP Members-Only Event, the Industry Networking Luncheon and an opportunity to meet with some leading providers one-on-one.

The conference program, schedule, list of participating providers and attendee organization list are all available from the conference website at http://www.napcp.org/2012. For questions about registration or hotel, please contact the NAPCP at (952) 546-1880 ext. 4.

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