Sample eNetworking Submission and Response
eNetworking submission regarding Audit Programs/Segregation posted 8/17/09 by an NAPCP end-user member who is a P-Card Administrator:
“I am interested in finding out how other programs have passed through an internal audit process. Our IA department has an issue with me as the PA setting up users, setting card limits, and calling in payments on invoices. I have 1 FTE who uploads transactions daily, as well as supports the field, audits receipts sent in from the field, and sets up reoccurring payments and one time invoice payments.
I have read the research on the NAPCP website about segregation of duties, but was hoping to touch base with established programs that may have encountered similar challenges when first getting started. Thank you for your help.”
One of four eNetworking responses regarding Audit Programs/Segregation posted 8/17/09 by an NAPCP end-user member who is a Purchasing Card Coordinator/Works Administrator and a CPCP:
“The major difference I see is your position being able to make payments on invoices. At least in our setup, administrators and those who reconcile statements in any capacity cannot make payments of any kind. We have a clear set of checks and balances established to ensure that no one signs off on any of their own purchases. Program administrators may not use the p-card accounts for any reason.”