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NAPCP Commercial Card and Payment Conference: P-Card, Travel Card, ePayables

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Make the Case for Attending the 2019 Annual Conference!

As you know, Commercial Card and Payment programs make sense in any economy. But now more than ever, you just can’t afford to miss this opportunity to learn, share and take back new ideas to impact your organization’s financial outlook. 

If you need senior management approval for travel and training expenditures, consider developing a proposal to make the case for attending the 20th Annual NAPCP Commercial Card and Payment Conference in Miami, Florida! Want to make your case in writing? Adapt our sample letter to give to management.

When you move transactions to Commercial Cards, you can save enough money to fund your entire trip to the conference. Share the chart below with your manager.

Follow the steps below to secure management approval, or download and adapt this sample letter to management.

Prepare Before You Meet with Management

List your department’s current initiatives or goals such as cutting costs, streamlining processes, reducing fraud and abuse, expanding programs, implementing new audit procedures, bringing more visibility to your program, and overcoming specific challenges.

Initial breakout session information will be available on the NAPCP conference website in early November and updated regularly until the conference in April. Once the sessions are listed, identify those sessions that relate to your goals and initiatives. In the meantime, share the 2018 conference program and the list of attending organizations to date.

Convert Dollars to Purchasing Card Transactions

You recover the cost of the conference when you implement the ideas and action items picked up at the conference and move 19 new transactions to P-Card. Each transaction moved to a Commercial Card purchase represents an average savings of $70. If you are an NAPCP member, you could pay for your conference registration with 19 new transactions, a three-night hotel stay with less than ten, and a $300 flight with just four new transactions.

At the conference you will learn from experts how to improve and expand your Commercial Card and Payment program and this knowledge will pay for itself! See the chart below for a few more examples.

NAPCP Activity

# of Transactions Moved to P-Card

Annual NAPCP Membership



Annual Conference (regular registration rate for members)



Certified Purchasing Card Professional (CPCP) application fee



Regional Forum



Total number of transactions you need to move to P-Card: 31


Prepare a List of Benefits

Demonstrate to your manager how your how attendance can impact your organization,
for example:

  • gain practical solutions to complex problems
  • investigate real-world case studies
  • analyze best practices and industry trends
  • network with other Commercial Card and Payment professionals
  • hear from powerful industry speakers and thought-leaders
  • earn points toward CPCP eligibility and recertification requirements
  • discuss relevant topics with colleagues
  • meet product and solutions providers in the Exhibit Hall
  • meet multiple solutions providers in free and no-pressure one-on-one meetings
  • discover new approaches to standard situations

You can read about more benefits here.

Show How You Can be a Force for Positive Change

Articulate to your manager how you can benefit your organization by bringing the knowledge gained from conference attendance back to the office. At the conference, you will learn successful methods and best practices from leaders in the Commercial Card and Payment industry, and then apply these methods in multiple situations when you return. After the conference, you can download presentations from most of the educational sessions, allowing you to bring the knowledge back to your colleagues and management for the benefit of all in your organization.


Don't Just Take Our Word for It! Share Testimonials from 2018 Attendees:

"The networking events were spot on. The meet and greet, roundtables, lunches and happy hour events were valuable for further networking."

"I was just really impressed overall by the quality and passion of all the speakers/sessions."

"It was wonderful to see some old friends again and to meet some new faces. The breakout sessions I attended all seemed to engage the audiences well and the exhibit hall traffic stayed brisk through the last time slot."

"The sessions were excellent and speakers alike. I always find them informative and learn from them."

"I liked that you provided some time in the middle of the first day of sessions to network and catch up with other attendees."

"Opening session was terrific and got us off on a great start: an appropriate warm-up. In general, I appreciated the overall blend of information and opportunities to network. I always learn something new and appreciate receiving the PowerPoint presentations afterwards for reference."

"I always come back excited about all the content."

Please contact us if you have any questions or need assistance communicating with management.

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Event Calendar

Part I—Explore the RFP Process! Learn What Steps to Take Before Going Out for RFP

MUFG Virtual Demo: Employee Application Process: Making it Efficient and Flexible

Part II—Extra! Extra! Creating an Effective RFP Document Can Be Easy!

Travel Card Advisory Team Presents Best Practices: Managing Delinquency

Copyright © 1999 - 2018 NAPCP - Advancing Commercial Card & Payment Practices Worldwide
Certified Purchasing Card Professional Credential 
The next application due date is Feb. 28, 2019 to take the
exam at the 2019 NAPCP Annual Commercial Card and Payment Conference in Miami, on April 15, 2019.

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