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Bill Meekins, CPPB, CSBO, CPCP – Featured Member for August 2018

Purchasing Agent, Procurement Card Supervisor

Other than a brief stint as a lifeguard one summer, with 20 years of K-12 experience under his belt, Bill is a career Frederick County Public Schools (FCPS) employee, starting in Accounts Payable and joining the Purchasing team as a purchasing agent III and Procurement Card supervisor in 2003. He has been a Certified Public Purchasing Buyer (CPPB) since 2008, a Certified School Board Officer (CSBO) since 2017 and a Certified Purchasing Card Professional (CPCP) since 2007. Bill joined the NAPCP in 2006 and has served on the NAPCP Government/K-12 Advisory team since 2013. He took over the FCPS P-Card program, in its infancy in 2003, grew the program from $100K to $13MM in annual spend, and implemented an electronic reconciliation process and ePayables solution in 2011. Did he forget declining balance cards? Nope, they are in use as well! Bill can often be seen at the NAPCP Annual Conference wearing a brightly colored shirt, unless the room is too cold, in which case he can be found wearing a sweater. He is more than willing to discuss any topic that comes into play, and tries to find a spot of humor in every situation. If you see this outgoing introvert, stop by and say, "Hi!".

NAPCP end-user members who would like to connect with Bill, feel free to do so via our member directoryRead more about Bill in the interview below:

 

1. What are you passionate about with your job? Outside of work? 

Problem solving! Hand me a puzzle or project, and I’m off to the races. Being in Purchasing provides many opportunities to scratch that itch. Finding the answer, or achieving a solution is satisfying, especially if it can save the school system money. I like finding efficiencies, and I really try to focus on what can be done to make the workload easier on our end-users. 

Outside work, I like to get active: obstacle races, ropes courses, roller coasters, anything that gets you up and moving. I love to swim and am a certified SCUBA diver. You can also find the family at the local renaissance festivals. Huzzah!

2. What are you most proud of about your job? 

I’m most proud of our online reconciliation system. Working with my Tech team, we designed an interface in our ERP, PeopleSoft, which allows our users to reconcile inside the ERP. Transactions are uploaded daily into the system directly from Mastercard. Each transaction gets a unique document number. Users can attach their backup directly to the transaction, change account strings, split code and write comments. Once saved, the transaction enters a workflow approval process. Once fully approved, the system automatically creates the journal entries. What is the best part? We can change providers at any time and the end-users never need to learn another software program.

In addition, the system contains all of our cardholder data. We can file any necessary documents, findings, or emails directly into the cardholder section of the database. No file cabinets necessary…except the one that holds the new cards awaiting pickup.

3. Bill's current challenge: 

In addition to supervising the P-Card program and handling bids and RFPs as a Purchasing agent, I have been appointed the project manager for our PeopleSoft 8.8 to 9.2 Financials upgrade.  We started in February 2018 and are scheduled to go-live in February 2019.   

4. Fun Fact: 

My family and I were contestants on the Nickelodeon game show Family Double Dare. Do a quick Google search for Red Rascals vs. Freeloaders and enjoy!

Program Details: 

  • Card count: 520
  • Annual spend, FY2018: $13MM
  • Annual number of transactions, FY 2018: 35,000
  • Current provider: J.P. Morgan

 Click here to learn more about past Featured Members.


 

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