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RFP Process for Selecting a Commercial Card Provider

Request for Proposal (RFP) Process


Need help identifying P-Card providers as you begin the RFP process? Download the NAPCP Annual Global Provider Directory. 
Inside you will find information on today’s leading product, technology and service providers in the Purchasing Card industry. Use this as your year-round directory as you implement a new program or enhance an existing one.
Other resources related to the RFP process are provided below. This page includes a link to sample RFPs; in addition, samples related to RFPs are available from the Sample Resources webpage for end-user members only.


End-user organizations may decide to conduct a request for information (RFI) process prior to doing an RFP for card issuer selection. An RFI is generally used when an organization is unfamiliar with the desired product and/or service and, therefore, needs general industry information (i.e., education) before proceeding. An RFP is more focused on an organization's needs, relaying requirements and requesting specifics about the desired product and/or service and the associated pricing.

An Intent to Negotiate (ITN) works wells with technology and complex procurements with the goal of obtaining best value. The scope describes more high level goals and outcomes of the project, with the intent of allowing the respondents to tell you how to get there and what they can offer as a viable solution. The ITN allows for direct negotiations and two public posts of the Notice of Intended Action—once for the short listed respondents for negotiations and the second for the award. The process can take up to six months.

The following information is not intended to be all-inclusive, but rather to serve as a place to begin the RFP process. The RFP should be structured in a way that provides a specific and detailed format for gathering information, resulting in the most effective evaluation and comparison of providers. The RFP should also provide an opportunity for providers to include information that may affect the service being provided and revenue sharing opportunities. 



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