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Sample Resources from End-User Members and the NAPCP

Seeking Sample Resources? Want to Contribute?

Who: End-user NAPCP members only

Why: Contribute resources to help your peers. Download resources to make your job easier.

How: Ensure you abide by your organization's internal policies and protocol regarding the sharing of information. You may be required to gain permission and/or remove your organization name and logo from any materials before uploading. Also review our Terms of Use below.

File Libraries of Sample Resources

Click on the desired topic in the table below to contribute and/or obtain sample resources. Do you have a sample to share that does not fit an existing file library? Contact us and we will consider adding a new file library.

Topic For Example:
Auditing and Controls Spreadsheets used for auditing transactions, auditing guides, risk analysis/assessment templates
Forms (Misc.) Missing receipt form, reimbursement request, card applications, violation letter, request for limit changes
Emergency and Disaster Planning Procedures
Pre- and post-planning procedures for disasters and pandemics
Google Docs  Instructions on "how to" set up a Google document and samples(s) of Google documents.
Job Descriptions For program administrators, program managers and site coordinators
Metrics and Reporting Reports demonstrating value of card program, spreadsheets to track status, sample dashboards
Newsletters Internal P-Card newsletter and other newsletters that address the organization's card program(s)
Policies and Procedures User guides, P-Card policies, program administrator manuals, memos about policy changes
P2P Process Costs Templates used to evaluate purchase-to-pay process costs, graphics depicting P2P processes
RFPs, SLAs, Other RFIs, RFPs, service level agreements (SLAs), tools used to evaluate bids, RFP project plans
Supplier Communications Letters describing benefits of card acceptance, scripts your organization uses when contacting suppliers
Surveys For rating P-Card training, customer service by the program management team, program satisfaction, etc.
Training Materials Agendas, presentations, quizzes, internal agreements pertaining to card usage and responsibilities
Travel Management Travel policies, expense reports, business case for a One Card program, evaluation of different liability options


Terms of Use

By using or adding to the file libraries, you agree to abide by the NAPCP's Terms of Use . The NAPCP neither controls the quality nor evaluates posted content from a best practices perspective; however, the NAPCP does routinely monitor activity for compliance with the Terms of Use and Rules of Etiquette.


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Event Calendar

Virtual Demonstration: Managing Spend Risk Now & Beyond: How to Protect Your Cash Flow

Virtual Roundtable: Could You Be Doing More with Your P-Card Program?

Educational Webinar: Robotic Process Automation (RPA)—It's All About the People

Educational Webinar: EAP and Payment Automation Take Flight with First-Class Supplier Enablement

Virtual Demonstration: Expanding the Scope of Your Commercial Card Program

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